As we mentioned above, security is the main reason for doing this. It brings a level of confidentiality that might be necessary for a number of situations. So, this is considered a major pro. But, on the other hand, if you are the individual that needs to remember the password and do not have a good habit of remembering passwords... well... you know where this goes, right? Forgetting a password can happen to everyone, even to those of us who basically communicate with passwords. So, the necessity of remembering the password that protects your PDF file could appear as a major con because... memorizing.
Another thing about passwords - you should always bother to choose not only the best one that sounds cool in your head. For example, “password”, “batman”, your ex-girlfriend’s birthday date, “12345...” or any other conventional options are easy to remember. Still, they are easy to be guessed as well.
So, if you’re planning to build a severe stronghold around your PDF files, you should consider creating a strong password. A strong password means that you should use at least eight characters. A mix of upper cases and lower cases is always a good idea. Adding numbers or special symbols also improves the security level of the code you’re creating. In case you do not possess the imagination to create a solid, impenetrable password, you can always seek some help in an online password generator, where you can quickly customize one.
It’s probably unnecessary to say that when you’re ready with the password, you should not keep it written somewhere on your working desk, notebook, or in the palm of your hand. But still, let’s say it - don’t! Instead, keep it in a location accessible only to you.
Another helpful idea that brings more security to your password-protected documents is changing the password regularly.
Following the mentioned advice, you’ll see that the advantages of password-protecting a PDF overwhelm the cons.
How to remove password protection from PDF
First, it’s probably logical to experience the use case of putting a password-protection on a PDF file. For instance, doing this on PDF Extra for Windows is as seamless as it can be.
1. Open your PDF document.
2. In the main ribbon, click Protect.
3. Click Protect Document.
4. Confirm to the message with OK.
5. Select Require a password to open the document to start typing the password you want.
To confirm the password settings, click OK.
6. Save the document and choose a storage location.
After protecting the PDF file, you can share it without worries between business partners, organizations, colleagues, etc.
So, the next logical step is to learn how to remove password protection from a PDF file. And since putting such security into a document can be so seamless, there’s no need to be worried that the reverted process might be more difficult. After all, it’s not a spy game where you have to outwit a computer to get into the world’s most secret vault (or is it...).
1. Open the PDF document you need with PDF Extra.
2. You will be asked to enter the password for this document. After entering it, confirm with OK.
3. Click Protect.
4. Click Protect Document.
5. In the User Rights panel, unselect the previously set commands and password.
6. Confirm with OK.
7. Click OK to confirm the finalization of the password removal process.
Additional recommendations and tips
As we already mentioned, removing a password from a PDF is definitely not a pain. You simply need to stick to the main flow, and all will be good. The essential thing (of course) is to remember our passwords without needing to tattoo them on our bodies (okay, that’s another popular pop-cultural reference).
A wise piece of advice when removing PDF password protection could be to estimate the necessity of using a password in the first place. If this happens to be an imperative, so do it. From there on, please, do find a good way to store your passwords because sometimes remembering is not enough, and precious work can be “lost” forever.
On the other hand, to remove a PDF security password would probably need a logical reason, but hey, it’s your document, your work, and all the specifics depend on you. That’s the most remarkable thing about PDF Extra - you can do whatever is necessary, seamlessly and in no time.