Need to download an email as a PDF for easier sharing, printing, or future reference, but don’t know how? In this article, we are going to show you how to painlessly create a PDF from email on all popular platforms (Windows, macOS, Android, iOS) and email clients (Outlook, iCloud, Gmail, and Yahoo). However, the steps outlined below can be applied to almost any email provider out there, so after reading our guide, you’ll be well-equipped to turn any email into a PDF.
Let’s begin!
How to save an email as PDF on Windows and macOS
Follow the steps below to quickly save an email as a PDF locally, regardless of which browser you are using.
Gmail (web version)
- Open the email you wish to save as a PDF.
- Click on “Print all” found in the top right corner.
- Choose “Save as PDF” as your destination and click “Save”.
Microsoft Outlook (web version)
- Open the email you wish to save as a PDF.
- Click on “Print” found on the toolbar above.
- A new smaller window will appear. Click “Print” again to continue.
- Choose “Save as PDF” as your destination and click “Save”.
iCloud Mail (web version)
- Open the email you wish to save as a PDF.
- Click on “More actions” → “Print…”.
- Choose “Save as PDF” as your destination and click “Save”.
Yahoo Mail (web version)
- Open the email you wish to save as a PDF.
- Click on “More” → “Print newest”.
- Choose “Save as PDF” as your destination and click “Save”.
How to save an email as PDF on Android
Here is the step-by-step guide for downloading your emails as PDFs on the go from your Samsung or any other Android-powered device.
Gmail (Android app)
- Open the email you wish to convert to PDF.
- Tap “More” found in the top right corner.
- Tap “Print” from the presented options.
- Choose “Save as PDF” as your destination and tap the yellow PDF icon.
Microsoft Outlook (Android app)
- Open the email you wish to convert to PDF.
- Tap “More” found in the top right corner.
- Tap “Print” from the presented options.
- Choose “Save as PDF” as your destination and tap the yellow PDF icon.
Yahoo Mail (Android app)
- Open the email you wish to convert to PDF.
- Scroll to the very bottom of your email.
- Tap “More”.
- Tap “Print” from the presented options.
- Choose “Save as PDF” as your destination and tap the yellow PDF icon.
How to save an email as PDF on iOS
It’s as easy to download an email as PDF on iPhone as on any other operating system. Here is how it’s done in detail.
Gmail (iOS app)
- Open the email you wish to download as a PDF.
- Tap on “More” found in the top right corner.
- Choose “Print all” from the presented options.
- Tap “Share”.
- Tap “Save to Files”.
Microsoft Outlook (iOS app)
- Open the email you wish to download as a PDF.
- Tap “More” found in the top right corner.
- Tap “Print Conversation” from the presented options.
- Tap “Share”.
- Tap “Save to Files”.
iCloud Mail (iOS app)
- Open the email you wish to download as a PDF.
- Access iCloud’s additional options dialog.
- Tap “Print” from the presented options.
- Tap “Share”.
- Tap “Save to Files”.
Yahoo Mail (iOS app)
- Open the email you wish to download as a PDF.
- Tap “More” found in the bottom right corner.
- Choose “Print or share…” from the presented options.
- Tap “Save to Files”.
How to convert multiple emails to PDF
Some email clients, like Microsoft Outlook, support the option of turning two or more email messages into PDF files. To convert multiple Outlook emails to PDF, simply press SHIFT or CTRL to select multiple conversations and follow the steps above to print them all as PDFs.
Unlock new creative possibilities
Making PDFs from email is just the first step. Once the files are on your hard drive, you can customize them in virtually any way you want and easily share them with the help of dedicated software like PDF Extra. Unlike other alternatives that are often too complex and slow to use, PDF Extra’s intuitive interface gets you started quickly with any task: from simple document signing, editing, and PDF to image conversions to file compression, page extraction, and PDF security. The software also offers a seamless workflow across Windows, Android, and iOS devices. Discover the full range of features with a free trial and pick the plan that’s right for you.