Annotations

You can use annotation and drawing markup tools to add comments and drawings to PDF Extra documents.

1. Open your PDF Extra document.
2. Click the Annotate tab.




3. Click Comment.




4. Click where you want to insert the comment and type the content in the pop-up note.




Alternatively

You can also add comments while in the Home tab (Comments).

View annotations

The Annotations list displays all annotations in a PDF and appears in the right pane of the document window. To view the Annotations list:


1. Click the View tab.



2. Select Annotations.



All annotations (if any) will be displayed in the Annotations panel on the right.





Delete annotations

1. Right-click on the annotation markup you want to delete and select Delete.




Alternatively, in the Annotations pane
1. Right-click on the annotation you want to delete.

2. Press the Delete button on your Windows PC keypad.

1. Open your PDF Extra document and go to Select.




2. Select the text you want to adjust.




3. Right-click on the selected text, and select the command you want - Highlight, Underline, Strikethrough.

1. Click Annotate.




2. Click Stamp.




3. Choose from the predefined stamps.




4. Click where you want to put the chosen stamp and use the dragging points to resize. Hold and drag to reposition the stamp anywhere in the document.

You can attach all types of files to your PDF Extra document, including PDFs, audio, or image files. If you move the PDF to a new location, the attachments move with it.

1. Open your PDF Extra document.

2. Click Annotate, then click Attach File.



3. Left-click where you want the Attachment markup to appear.



4. In File Explorer, select the file you want to attach, click Open.



*Optionally, you can move the attachment markup and, or change its properties.

*You can find all the attachments when you click the Edit tab and Attach File.




An alternative way to attach files in PDF Extra

1. Click Edit, then click Attach File.




2. In the File Explorer, choose the file you want to attach and click Open.




*When you attach files via the Edit tab, the attached file will appear as a document-level attachment and will be connected to the concrete page of the document.

You can change the annotation markup's properties when you have added annotation to your PDF Extra document (for example, a Comment).

1. Open your PDF Extra document and find the annotation markup you want to change properties.




2. Right-click on the annotation markup you want to customize.



3. On the floating toolbar, choose the options you want to customize. Options will depend on the type of file which markup you want to change.

1. Open your PDF Extra document.

2. Click the Fill and Sign tab.




3. Select Sign.




4. Select an existing signature (if any).




If you don’t have saved signature in PDF Extra:

1. Click Add Signature.




2. Select how you want to insert a signature: Draw, Type, or Image:

· Draw - Draw your signature with a trackpad or mouse.
· Type - Type in your signature.
· Image - Upload an image of a handwritten signature.



3. Click Apply.




4. Left-click to position the signature anywhere in the document.

*Use the dragging points to position and resize the signature.

1. Open your PDF Extra document and click the Fill and Sign tab.





2. Select the symbol you want to add to the document.





3. Click where you want to add the Check Mark(s) or X Mark(s). Use the dragging points to resize and reposition.

1. Click Annotate.




2. On the toolbar, choose a shape - Rectangle, and Ellipse.




3. Click where you want to position it and resize using the dragging points.




Alternatively

1. Select a shape.

2. Left-click, and hold&drag to draw the shape.

Optionally draw a custom shape with the Free Draw instrument.

1. Click the Annotate tab.





2. Choose a shape: Line, Rectangle, or Ellipse.





3. Left-click, Hold & Drag to insert the chosen shape.

*Use the dragging points to adjust the size and position of the inserted shape.





Manipulate shapes

Right-click the inserted shape to use the options in the contextual menu - Outline Color; Fill Color; Opacity; Thickness, Line Style.