"Size does matter" - the statement is as potent and unwavering just as its rival opposite, "Size does not matter". Well, whether we like it or not, in some cases, size appears to matter a lot, especially when we need to reduce a pdf file size. And, of course, we're keeping in mind the file size and space on a digital device's memory. But while size proves that it matters, we, as users of software products, should ask ourselves what's the point of keeping an eye on file proportions. Nowadays, devices offer lots of space. Pre-paid clouds give us a vastness as bigger as the Grand Canyon. So, why do we actually need to reduce PDF file size?

Logically, because we need to keep an eye on our device's space, cloud space, etc - everything has its limits, right! Otherwise, things might get out of hand, and we could find ourselves in the middle of purchase of additional cloud space (God forbid!).

But first things first.

What is a PDF file?

For starters, PDF's main idea is not only to present ideas, projects, and content in a visually polished way. Depending on your PDF software, it allows file compression on a mac, on a PC, or even on mobile devices. And if somebody out there still wonders what the abbreviation itself stands for, it is Portable Document Format. Sounds literally portable indeed!

The idea behind the Portable Document Format is to be a platform and hardware-independent format that would work on virtually all types of devices. It carries the document's formatting, permissions, and layout inside of the file itself. In addition, PDFs can include images, multimedia, and an amount of meta-data inside the file. As a result, many users, experienced or not, use it for both creative and tech professional purposes.

In the work process, PDF editing software quickly provides several helpful features for you to do the work that needs to be done. Among them are reading, viewing, editing, signing, and scanning. You can also insert additional files, images, and annotations into the whole presentation. On top of everything is the idea of making it all confidential if necessary. You can do that using the password-protecting feature of the software. Also, let's not forget that work often needs to be shared in no time. For that purpose, there are the options of quickly sharing and printing the document to whomever and whenever required.

Very often, the common belief is that PDFs are generally hard to edit and format. Plus, the process of putting a PDF document in the desired structure also might raise concerns. Sure, all that is true in some way. But not so much so it can push us back from working with such a format.

The availability for all platforms! Or course, a good PDF editor should be available on all commercial platforms that users work with - iOS, Android, and the good ol' Windows. This way, you will know that the application will be at your service no matter which one you use in your everyday office tasks. This way, it delivers all the specifics needed in a well-maintained and user-friendly manner.

So, when we talk about reducing PDF size, we should know how to check its size in the first place. 

How to determine the size of your PDF document

Usually, PDF software should offer a way for you to determine the size of your files easily. It's a convenient option, necessary for everyone to manage their plan, work, and project implementation. Most of the time, to compress a PDF file, you can use the feature often displayed somewhere in the options tab. 

For example, PDF Extra offers a splendid and straightforward way to do that with less the bother.

First, you can quickly check the file size.

In order to check that exact information about your file (for example, in Windows), you can do this in a couple of steps:

  1. Open a PDF Extra document.
  2. Click File.

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  1. Click Info.

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PDF Extra will display all the necessary file information, giving you a full-scale informative view of your document. You can find the file size info under Size.

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The flow process is so easy that you simply cannot call it "work" at all.

So, once you clearly know the specifics of your document, you will be able to seamlessly reduce the PDF size without any problems or time spent on this. Compressing the size of a PDF would be difficult if we the software didn’t have the  right inserted features for the purpose. Thus, the rest of the splendid functionalities would seem unfinished if you cannot turn the document into the size necessary for storing, sharing, and maintaining it at some point.

Why would you need to lower a PDF's size?

A common fact is that if you work with numerous PDF documents, soon or a later, you’ll need to know how to change PDF file size. And this will probably be among the things that you’ll be doing often in favor of a smoother workflow.

  1. The number one reason is that storing your projects takes a lot less space on devices and clouds. Thus, you can pile your work without worrying that your storage might burst or you might need to pay for additional cloud space.

  1. The second fundamental reason is that sharing happens faster when you "shrink" your PDF file. As a user, you might have noticed that sharing large files with others usually takes time. Sometimes there are even limitations in terms of the files' sizes. So, sending someone compressed PDFs will give you the advantage of a shorter transfer time. Reducing PDF file size will also make your colleagues, partners, customers, or business associates happier because the downloading process will consume less time than if they were with their original size. Hours become minutes, minutes become seconds ... you get the idea - a better user experience for everyone!

  1. Managing the documents - a great advantage when you need to deal with a bunch of files simultaneously. PDF file compressing allows you to do the process not only with one or two documents but with hundreds. And it doesn't stop here. After reducing PDF size, you can still put them in a Zip folder, making them even more accessible and organized.

  1. Easier backup. Of course, that backup is essential. Archiving and backup files will serve as a deal breaker when you need to take care of your work and store it appropriately. The backup process leaves you with the idea that you'll always have "a second chance" to retrieve what's lost if something happens to your devices. So, when you make the PDF file size smaller, you can do the backup process much easier and faster. In addition, the tangible compressing of documents will logically take less space when you use your cloud for backup.

How to reduce the file size of your PDF

In case you still wonder why you should bother to compress a PDF file (that would be surprising), you will probably be enchanted by the idea and the seamless process of reducing the file size of a PDF document with PDF Extra. Why? Because the most challenging questions often need the simplest answers.

PDF Extra offers you a straightforward way to compress your PDFs in no time, using just a few clicks, especially if you handle your work through a Windows device. It all goes like this:

  1. Open a PDF file via PDF Extra.

  1. Click Compress.

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  1. Set the compression level by dragging the adjustable point towards the percentage of quality.

*Here, you can also decide if you want to compress images in the document(if any) or not.

  1. Confirm the process by clicking the Apply button.

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  1. After the file resizing process is finished, click Save As to save the compressed PDF file.

*After the end of the process, you will see displayed the progress, the PDF file's size before and after the lowering.

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Additional recommendations and tips

Hopefully, you are already mesmerized as a user by the lack of difficulties when reducing PDF file size. But it is not only an easy process. Compressing PDFs on mac, Android or Windows is a procedure that probably everyone would go through when dealing with such documents. It is necessary to point out that compressing PDF files is not just a self-serving process. It's about getting the job done. It’s about improving not only personal results but also polishing communication between people in business organizations. Thus providing a better user experience.

So, whenever you search for the best PDF tool to compress your documents, look for the one that provides you all that's necessary - ease of usage, good user experience, and workflow that ensures speed and effectiveness towards the ultimate goal.