Placing bookmarks

While technically part of the advanced navigation tools package, we felt that PDF Extra’s bookmarks functionality presents its users with enough options to warrant its separate subsection. So, what do bookmarks mean in the context of PDF Extra and how do they work?

On the surface, PDF Extra’s bookmarks don’t differ in functionality from any other reader or text editor that offers them. Just like their real-life counterpart, our bookmarks also allow you to quickly navigate to the pages you’re most interested in. With that in mind, PDF Extra offers some additional options that you’ll be hard-pressed to find even in more expensive PDF readers on the market. Let’s take a look at some of these below.

Accessing the bookmarks menu

To place your first bookmark, go to “Edit” → “Bookmark”.

PDF Extra: accessing the bookmarks menu

Next, simply choose if you want to create a regular bookmark, or bookmark on a current level as it’s known in PDF Extra, or if you want to add a subset of bookmarks, or bookmarks on a sublevel. To view all your added bookmarks, visit the “Contents” tab in the left portion of your screen, just under the “Layers” tab.

PDF Extra: accessing the Contents tab

Understanding current level and sublevel bookmarks

In PDF Extra, you can add secondary bookmarks in addition to your main ones for an even better reading experience. Here is how this works in practice.

Clicking the “Bookmark” PDF Extra: bookmark icon icon will reveal a dropdown of two options:

  • On a Sublevel
  • On Current Level

PDF Extra: adding bookmarks on current level and on a sublevel

If you don’t plan on using secondary bookmarks, simply use “On Current Level” and ignore the second option. When you’re dealing with more data-heavy documentation, however, such as a financial report or a scientific paper, a better approach would be to categorize your information in more detail. This can be achieved by attaching a subset of bookmarks to your main bookmarks while using your main bookmarks as a way to categorize your subsets.

For instance, you could create a main bookmark named “Mars” which doesn’t actually function as a bookmark, and create secondary bookmarks of pages or supporting web links (more on that later) that are all related to this topic. Of course, your “Current Level” bookmark can also function as a regular bookmark, for example leading to a Mars-related chapter of a book.

Here is an example of how one such “bookmark tree” might look like:

PDF Extra: a visual example of a series of cascading primary and secondary bookmarks

When used correctly, finding what you need can be done in a single click, regardless of the length or complexity of your file, saving you endless time scrolling up and down pages.

Advanced bookmarking options

PDF Extra: exploring advanced bookmarking options

Right-clicking any of the bookmarks in the “Contents” tab will give you access to a variety of options, such as the ability to:

  • Insert, rename, or delete a bookmark
  • Bold, Italicize, or highlight your bookmark’s title in a different color
  • Bookmark your currently viewed page via “Set Destination”

PDF Extra: set destination message prompt

  • Set custom bookmark actions:

“Go to a page”: choose precisely where you want your bookmark to lead.

PDF Extra: bookmark actions part 1

You can also specify how much PDF Extra should automatically zoom the page in or out once it’s loaded. You can choose between “Inherited Zoom” (the bookmark will use the same zoom setting set by you), “Fit Page”, “Fit Width”, or “Actual Size”.

PDF Extra: bookmark actions part 2

If you simply want to open a page without any zoom action modifiers, click on the “X” symbol next to the modifier to remove it.

PDF Extra: bookmark actions part 3

- “Open a web link” - choose this option if you want your bookmark to lead to a particular website instead.

PDF Extra: bookmark actions part 4

TIP: You can also add this as an action modifier so that opening a page will also open a separate web window in your browser.